We want to keep everyone in the loop with Club and Committee activity. After each committee meeting, we plan to issue a summary of the matters discussed.

If as a member you want further details on any aspect please get in contact with one of the Committee.

The latest minutes will appear at the top of the page and get older as you work your way down.

2022/23 Season

DATE                         

6 April 2022

VENUE

Police Club, Rolle Rd, Exmouth

ATTENDEES

  • Greg Price (GP)
  • Nicola Price (NP) Remotely
  • Ollie Knights (OK) Remotely
  • Jeff Nicholls (JN)J
  • Jen Mills (JM)
  • Victoria Leyland (VL)

APOLOGIES FOR ABSENCE

Sue Golay (SG)

WELCOME & THANKS

UPDATE ON MEMBERSHIPS

  • 13 members have re-joined the Gig Club so far. The membership list shared by Ollie on Google Drive automatically updates.
  • The previous membership list is not on the drive but can be cross-referenced. So we can see who has re-joined
  • Currently most members submit new form and fees at the same time. Each response is on Google Drive, live document
  • The new committee will need access to the accounts to see who has paid. GP/JN to speak to Leanne.
  • All committee have access to the list and email to monitor. All to gently encourage re-joining.

COMMITTEE ROLES/EMAILS

  • Handover doc on Google Drive, committee need to familiarise themselves with this- see what information is available.
  • It was agreed emails pre-2021 should all be archived. This can be moved using a button and direct to archive. OK to look at this- all committee to monitor. Other emails roughly agreed-
    • Jen- New members
    • Greg- CPGA/general rowing related
    • Nic- racing
    • Ollie- Website related
    • Jeff- finance
    • Vic/Sue- AOB
  • GP to look at kit email
  • GP to get yard keys cut for all committee members and coxes as currently not all have keys.

INTRO ROWS

  • JM has been sifting through all new contacts for intro row.
  • There are approximately 40 + names, all interested new enquiries have been contacted.
  • The 23rd April has been offered as an Intro Row date- approximately 14 booked on for the 23rd April and there is good cox support availability. This date will now be closed.
  • 2 further dates of the 7th May and 21st May offered, Rob Santucci keen to get new rowers through on consecutive sessions and signed up.
  • The plan will be to get as many interested rowers through the trial rows and signed up. The document is not user friendly and saved on the website itself. JM suggested a more efficient way to record would be needed. Unable to confirm who has paid up- this needs checking with the former committee. If the backlog of rowing enquiries cleared should be more manageable moving forward.
  • The booking system will change to a 30 day open booking to ensure we have enough club rowers to support the intro rows.
  • OK changed the system- this will be monitored and reviewed.

COXES

  • Shortage of coxes is an immediate priority. A session focusing on coxes, Saturday 25th March happened, but only one trainee cox available.
  • MS All committee to raise and encourage interested members to consider coxing. Pool of coxes vital to developing of available coxes. Mark Stephens is nearly ready to be signed off, needs a little more time with experienced coxes in the boat and different weather conditions. Leanne and Kat still need some additional time. GP has offered to put time into trying to get all 3 ready to be signed off, and ready to cox club row.

TRAINING POOLS

  • There are 21 members currently signed up.
  • NP is meeting with 5 of the coxes on Friday 8th April to discuss, they will look at the fairest and most consistent way to allocate to training pools.
  • Looking at consistency of language used, stroke rate, so that this feeds into intro/social/training sessions. Keen to develop this aspect of the club but build in shared language.

23RD APRIL

  • The bookings for intro rows now closed, booking for members to open to encourage good attendance and support, plan for all intro rowers to come to the beach for 9am and combine on the water and off the water intro to rowing. The getting to know the existing club members.
  • JM will shmooze on the beach, chat to potential new rowers. Potentially get 2 or maybe all 3 boats out on the water.
  • NP suggested holding training pool rows before the intro session so that boats already on the water and to encourage lots of the existing members to participate. Barbarian style/names in a hat races after the intro row, may include some newbies… NP will bring hats to pull names.some structure… and flexibility.
  • Evening social – JM to continue to promote, potentially invite newbies- Mark happy for this to happen, and partners. JM looking at leaving gifts, will get these and reimburse from the club funds.

EQUIPMENT

  • GP thanked all of those involved in moving the boats around on the 25th to put the wooden boats back on trailers. Avocet is now back on the beach and the wooden boats in the yard.
  • Currently Avocet does not have the cover on, everything has been removed, including cushions, bung, rudder and is safely stored at the years. This was felt to be better than keeping the cover on her which was getting damaged and will be monitored to make sure people do not damage her.
  • wooden boats will hopefully get more use now the regatta season has started and have both been well used are watertight. We need to do an equipment audit, pins, letters.
  • GP will get some new plastic boxes for pins. Megan had offered for parents to look at boats (Mum) and the trailers (Dad) Committee agreed we need to find out what the parents are called. All boats need some TLC, discussed turning the boats over to throughly clean underneath, remove floors to wash. This is what they do at Sidmouth.

COMMS

  • OK currently finalising the newsletter, keen to get this out ASAP and keep the momentum going.
  • Responses coming from the membership survey and members beginning to re-join.
  • To include input from all of the committee and a ‘Good Luck’ to the Ladies crew competing at the Masters on Saturday 9th in Lyme Regis.
  • OK to continue to keep the Facebook page and social media activity,

SOCIALS

  • First social on the 23rd April , responses from the survey so far suggest that quarterly socials would be preferred by most members with informal opportunities. The ‘ethos’ social side of the club needs to be developed again.

BANKING

  • JN and GP to be signatories. This needs handing over as a matter of urgency from the old committee. Nicky’s signature was still needed.

AOB

NEXT MEETING 4th May. Venue: The Police Club.

  • Evening rows, due to cox availability, will begin on Wednesday evenings. Low uptake for Sunday’s so ended until the Winter. OK to promote via social media on the water for 6pm
  • Yard keys – GP to get these cut.
  • JM to look at Coop funding/sponsorship. Previous work on Google Drive, see who could be approached eg Avocet Wealth Management.
  • Raffle for the 23rd to raise some club funds… all could be encouraged to donate prizes. JM
  • Next Regatta is Weymouth end of May

DATE                    

16 March 2022 @ 19:00 – 21:00hrs

VENUE

Police Club, Rolle Rd, Exmouth

ATTENDEES

  • Greg Price (GP)
  • Nicola Price (NP)
  • Ollie Knights (OK) Remotely
  • Jeff Nicholls (JN)
  • Jen Mills (JM)
  • Victoria Leyland (VL)
  • Sue Golay (SG)

APOLOGIES FOR ABSENCE

None

WELCOME & THANKS

ROLES & RESPONSIBILITIES

  • It was agreed that roles would be filled by committee members as follows:
    • Greg: Chair
    • Sue: Vice Chair
    • Ollie: Web and H&S
    • Jeff: Treasurer
    • Vic: Secretary
    • Nic: Club Captain
    • Jen: Social and Fundraising
  • It was also agreed that a club Bo’sun is required. GP to ask ‘Megan’s mum’ to visit again.
  • The possibility of a coaching team was discussed, for optional on land (monthly?) fitness challenges as well as on water training and club cohesion.
  • The idea of a selection body independent of the committee was also favoured for competitive crew selection. Initial suggestions were: George, Karen, Steve, Rob. The Club Captain (NP) would oversee both of these sub-committees and liaise between them and the committee.

OUTGOING COMMITTEE

  • The hard work of the outgoing committee was acknowledged. New members will liaise with Jay Leanne or Nicky as required for handover info. Handover doc on Google Drive.
  • It was agreed that the new committee would arrange an event where formal thanks could be expressed; JM to liaise with Mark S, around an event at the Police Club, and arrange appropriate gifts. 23rd April was suggested.

MEMBERSHIP FEES

  • Membership fees to go up to £110 this year and become due at the end of March. The committee agreed that a period of grace was appropriate, and that the option to pay in instalments should remain. £5 individual payment due to CPGA in addition.
  • GP to communicate with wider membership re: fees, OK to facilitate payment via website.

COXES

  • Shortage of coxes is an immediate priority. A session focusing on coxes, Saturday 25th March suggested, GP to check tides, could also be used as an opportunity to swap positions of boats/trailers as required.
  • OK suggested a cox training ‘pathway’ for clarity of training stages and process.

HEALTH & SAFETY

  • GP and OK to liaise for a refresh on info from handbook.
  • NP suggested man overboard drill, kit audit required. OK will check lifejackets.

ACCOMMODATION

  • Long term Priority. JN to begin investigating some new options.

EQUIPMENT

  • Can Pete Stobart attend next weekend for further discussion around equipment? Megan’s dad is to be asked to inspect trailers.
  • The club requires a new kit supplier. An email has come in from a supplier keen to work with us, GP will pick this up and investigate. Total Tee and Proserve also suggested.

COMMS

  • GP to ask Tanya if she’d be willing to format/design a bi-monthly newsletter.
  • A survey of club membership is to be drafted by NP and JM to establish i) relevant skill sets of members and ii) what do people want from the club, to be submitted to OK and displayed as a standalone item on the website, and linked to the message board, by the end of March. (Operational questions could form part of membership form tbc).
  • Official club FB page needs input from wider team. OK also requested social media content be sent to him for IG.

SOCIALS

See ‘Outgoing Committee’

OUR REGATTA

  • It was decided that to arrange a regatta on 9th July is too short notice. A day of intra club racing followed by a social was suggested instead, and could perhaps become a regular format, extending invites to other clubs eg Sidmouth, Combwich.

AOB

  • SG suggested a coxes meeting to discuss details of evening rows
  • GP to get Duty Committee back up and running
  • SG requested that the club agree guidelines detailing parameters for acceptable rowing conditions, eg max tide, wind speed etc. Proposed to be used at Coxes’ discretion to allow for some flexibility.

NEXT MEETING 6th April SG to check availability

Archive Minutes